Advisors

Information that is important and applies primarily to chapter advisors will be posted here. Chapter advisors should plan to check this page on a regular basis throughout the school year. In addition, current and past "Tuesday Tipster" e-mail updates will be posted here.

NOTE: During the months of January through March, the Secondary and Postsecondary Divisions will have separate Tuesday Tipsters. Please pay attention to the designator (S) or (PS) in the title of the Tuesday Tipster in order to make sure you are reading the correction edition.

Tuesday Tipster 2014-2015

  • [MI BPA 2014-2015] Tuesday Tipster #20 SLC-2 (3)

    Dear Chapter Advisors:

    *** Indicates a new item

    UPCOMING EVENTS & DEADLINES
    January 21: Statesman Torch Award Deadline (see below)
    January 23: National Anthem Singer Contest
    February 2: SLC Registration & Hotel Reservation Deadlines
    February 2: Presubmitted Events Deadline
    February 16: SLC Registration Payment Deadline

    *** SLC EDITION OF WSAP GUIDELINES AND STYLE & REFERENCE MANUAL
    The SLC Edition of the WSAP Guidelines and Style & Reference Manual are now available for download on the documents page of our website. Please pay close attention to these documents because they will be the basis for administering and grading the competitive events graders during the state leadership conference. The SLC edition of the WSAP Guidelines includes updates that were published by National BPA in October and December. Visit www.bpa.org/compete/downloadcenter for a summary of those updates from October and December.

    *** ADVISOR YEARS OF SERVICE
    Visit www.michiganbpa.org/slc-documents to download a list of advisors who will be recognized at the SLC for their 5, 10, 15, 20, 25, 30, 35, and 40 years of service.

    *** NEW CHAPTERS
    A list of new chapters that will be recognized at our state conference dinner session is posted at www.michiganbpa.org/welcome-new-chapters5.

    *** SLC DAVENPORT UNIVERSITY SHUTTLE BUS SCHEDULE
    The shuttle bus schedule for events held at Davenport University is available for download at www.michiganbpa.org/slc-documents. We recommend that you use this document to plan your student's schedule and to identify any potential contest conflicts.

    *** SLC SAFETY PLAN
    A copy of the SLC Safety Plan is available for download at www.michiganbpa.orga/slc-documents. You may want to review this document prior to the SLC and have a copy on hand during the actual conference.

    NLC TRADING PIN WINNER
    Congratulations to Nicholas McCormack from Lake Orion High School. He was selected as the winner for the 2014 NLC Trading Pin contest.

    CORRECTED FUNDAMENTAL DESKTOP PUBLISHING TEST
    An error in the Fundamental Desktop Publishing State 2015, which was posted online yesterday, was brought to my attention. If you downloaded this test booklet any time before 1:30 PM today, please logon to the site, refresh your browser, and download the test booklet again. Page 5 should reference a "Print Shop" only.

    SLC NON-ATTENDANCE
    If you ever discover that you and/or your entire chapter are **NOT** attending the SLC, please let us know right away.

    JUDGES REFERRALS
    Since it's early in our planning process, we still need more judges. If you have recommendations of any judges, please direct them to our website to download a BPA Judge Volunteer Packet and sign-up online at www.michiganbpa.org/slc-judges.

    STATESMAN TORCH AWARDS DEADLINE DATE CHANGES
    In light of two regional conference cancellations/rescheduling, and the fact that all students will not be able to include any regional conference participation or results for their Statesman Torch Awards submission, the deadline for Statesman Torch Awards has been changed. The new deadline for submission is Wednesday, January 21. The corrections deadline will then be changed as well. Please visit www.michiganbpa.org/torch to see the resubmission date.

    All other deadline dates scheduled for Wednesday, January 14 will remain in force.

    NATIONAL ANTHEM SINGER AT SLC
    Visit www.michiganbpa.org/slc-national-anthem-singer for more details. All entries must be submitted online or before January 23, 2015.

    ATTENDANCE ELIGIBILITY
    A frequently asked question right now is whether or not a chapter can bring extra students to the conference. Please review the "Attendance Eligibility" section on page 5 of the SLC Registration Booklet for the answer to that question.

    STUDENTS MUST ATTEND ENTIRE WEEKEND
    Remember, the Michigan BPA policy is that in order for a student to compete at the SLC, he/she must be a registered and paid hotel guest for the entire conference weekend (minimum Friday and Saturday nights). This conference is about more than just competition. The entire conference includes leadership workshops, networking, service projects, the general sessions (opening, dinner, and awards), and much more. This applies to ALL students. There should not be any back-and-forth travel because this makes you, your school, and BPA liable if anything unfortunate may happen. As stated on page 6 of the SLC registration booklet, anyone who is registered for the conference and discovers they cannot stay at the hotel for the entire weekend will be eligible for a partial refund only. We appreciate everyone's cooperation in this matter.

    SLC TEAM MEMBER CHANGES
    Refer to www.michiganbpa.org/slc-faq and review questions 19-21 for information about team member changes.

    CONTESTANT SCHEDULE CONFLICTS
    As mentioned at the FLC and as published in the SLC Registration Booklet, we will **NOT** be rescheduling students due to contest conflicts. As printed on page 17 of the SLC registration booklet, students who quality for multiple events that have conflicting times will be allowed to take only one of their events. The next regional qualifier will be permitted to take their spot in the contest they decide to drop. This does **NOT** apply to the following: Saturday's judged appointment events or the Parliamentary Procedures Concepts-Open Event (for team members only).

    PLEASE review all your students contest times now so we can notify the alternate of the event they plan to drop. Please notify your regional advisor AND state office if you have a student dropping a contest because of a particular event might even be someone at your school. Michigan BPA is **NOT** responsible for notifying you of any schedule conflict prior to the conference. If you relied on the state office to catch every single conflict, students who fit this scenario could end up being notified as late as the first day of the conference.

    CHAPERONES
    Our policy as published on the advisor code of ethics form is that a minimum of two advisors/chaperones is required for ALL chapters. In addition, one advisor and/or chapter is required for every ten students or major portion thereof. (Example: After the 15th student, an additional advisor/chaperone is required, so on and so forth.) During the conference, one chaperone must be designated to remain on your assigned hotel guest room floor at all times. We will contact any school throughout the registration process if they don't meet this requirement. It is important that we have sufficient supervision at the conference.

    Although we appreciate the extra adult supervision, do NOT register an excessive number of chaperones in comparison to the number of students you are bringing (example: two students and 4 adults). Please be conservative, yet follow the policy stated above when making chaperone arrangements.

    ADVISOR SLC CONTEST ASSIGNMENTS
    If you are a chapter advisor and you are **NOT** attending the SLC, please contact State Director Maurice S. Henderson. We don't want to assign an advisor to an event if they are not attending the conference. Furthermore, if you did not attend the SLC last year, but are attending this year, please contact us as well. ALL chapter advisors must work a contest at the SLC. More volunteers are needed since we have so many events; therefore, if you have chaperones attending the conference that want to volunteer, please let us know.

    CONCLUSION
    Thanks for your attention to all these matters. Please share this information with all your co- advisors.

     

  • [MI BPA 2014-2015] Tuesday Tipster #20 SLC-3 (PS)

    Dear Chapter Advisors:

    *** Indicates new items

    UPCOMING EVENTS & DEADLINES
    January 27: Deadline for Statesman Resubmission for Corrections Only
    January 29: Final Student Membership Deadline
    February 2: Dues Payment Deadline
    February 2: SLC Registration Deadline
    February 7: Presubmitted Contestant Materials Deadline

    UPCOMING EVENTS
    February 14: State Leadership Conference (Davenport University, Grand Rapids, MI)

    *** REGIONAL 2015 PRACTICE TESTS
    Contact the state director for details.

    *** SLC SCHEDULE
    The schedule for the state conference is published in the state conference registration booklet, which is available for download from www.michiganbpa.org/postsecondary.

    *** FINAL MEMBERSHIP DEADLINE
    January 29 is the final date to enter dues-paying student members into the online membership registration system. You can add these additional members by going online to www.registermychapter.com/bpamem/. Remember, all dues payments must be received at both the state and national offices on or before February 2, 2015. Both offices accept MasterCard and VISA if you wish to pay via credit card. If you wish to use a credit card to pay for you state membership dues, please visit www.michiganbpa.org/credit. You may contact National BPA at 800.334.2007 (M-F 8am-5pm ET) to pay your national dues via credit card.

    SLC REGISTRATION
    Please make sure you submit your conference registration on or before January 31, 2014. Instructions for submitting your registration can be found in the state conference registration booklet, which is available for download from www.michiganbpa.org/postsecondary. Registration is open online at www.bpascheduler.com.

    APPROVED CALCULATORS
    Please remember that for any student competing in an event that allows a calculator, BPA will follow the guidelines approved by ACT. Please make sure you review the type of calculator your student(s) have as published in the Calculator Guidelines published in the WSAP Guidelines. Contestants who violate the rules published in these guidelines will be disqualified.

    STUDENT DISQUALFICATION
    Please make sure your students are following instructions for any event they are participating in. Remember, the Style & Reference Manual indicates how documents should be created. In the business administration events, jobs that don’t follow the Style & Reference Manual will not be graded resulting in a score of zero. Furthermore, not following some of the various the guidelines in the WSAP Guidelines 2015, especially as it relates to judged events, can result in disqualification. The judges rating sheet/scoring rubrics do not provide much flexibility or give instructions on how points should be deducted if certain instructions are not followed. Therefore, not following instructions as published in the WSAP Guidelines 2015 for any event can result in automatic disqualifications. Please review the guidelines carefully.

    CHAPTER STATUS
    If you and/or your entire chapter are **NOT** attending the SLC, please let us know.

    COMPETITIVE EVENT DOCUMENTATION FORMS
    Event Documentation/Entry Forms (in Word Format) are posted online at www.michiganbpa.org/documents. You will need the following documents:
    *** Individual Event Entry Form
    *** Team Event Entry Form
    *** Release Form

    Handwritten forms will not be accepted and will result in DISQUALIFICATION. Obviously, if there is an area where it tells the student to print or sign his/her name, handwriting is allowed in that spot.

    Remember, if you want to look up your student’s contestant numbers to include on these forms, please logon to the membership registration system at www.registermychapter.com/bpamem/ and click on "Enter/View Your Members” and then “List All.” The 10-digit number that is next to the students’ names will be their contestant # for the SLC.

    PRESUBMITTED EVENTS
    As you know, there are 8 competitions that are considered presubmitted events because they have materials that must be mailed to us prior to the state conference.

    The presubmitted events are as follows:
    Advanced Interview Skills
    Computer Animation Team
    Digital Media Production
    Entrepreneurship
    Graphic Design Promotion
    Interview Skills
    Video Production Team
    Web Site Design Team

    Instructions are located in the SLC Registration Booklet in terms of how these materials will be submitted electronically. Please make sure you share this information with your students.

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