January 17, 2017
Dear Chapter Advisors:
Items titled in a maroon color is a message from the state executive council. ** Indicates new items for this week.
UPCOMING EVENTS & DEADLINES
January 25: Corrected Statesman Award Deadline
January 27:National Anthem Singer Contest
February 1:SLC Registration & Hotel Reservation Deadlines
February 3:Presubmitted Events Deadline
February 10:BPA Pistons Event
** SLC REGISTRATION IS OPEN
The BPA Scheduler website is open for registration. Chapters may begin entering their conference registrations right away. Refer to the e-mail message entitled “BPA SCHEDULER SLC REGISTRATION IS OPEN” that was sent to all advisors via e-mail message earlier today.
** SLC NON-ATTENDANCE
If you ever discover that you and/or your entire chapter are **NOT** attending the SLC, please let me know right away.
** ADVISOR SLC CONTEST ASSIGNMENTS
If you are a chapter advisor and you are **NOT** attending the SLC, please contact State Director Maurice S. Henderson. We do not want to assign an advisor to an event if they are not attending the conference. Furthermore, if you did not attend the SLC last year, but are attending this year, please contact us as well. ALL chapter advisors must work a contest at the SLC. More volunteers are needed since we have so many events; therefore, if you have chaperones attending the conference that want to volunteer, please let us know.
** STATE SERVICE PROJECT AWARD DEADLINE EXTENDED
By Emily Reeves, Executive Vice-President
The state officer team has extended the deadline for the State Service Project Award until Friday, February 17, 2017 at 11:59 PM. We have heard from a few different schools that had plans to make donations and complete activities for BBBS, but the early deadline will be difficult to meet. Most schools have been focusing on regional competitions, and now that once regionals are over, we hope there will be an increase in participation in the service project. The form to apply for the award is available online at www.michiganbpa.org/state-service-project-forms.
STATE OFFICER CHAPTER VISITS
By David Burkhardt, Vice-President of Leadership Development
Is your chapter lacking in members or are you losing a lot of seniors this year? Now is the time to schedule a visit from a state officer! You can schedule a visit by contacting any of the current state officers with information regarding the school requesting a visit, and convenient dates. We look forward to meeting with you and your students. Please visit www.michiganbpa.org/state-executive-council tocontact a current state officer.
SLC WEBSITE, REGISTRATION BOOKLET, AND FORMS
All of the SLC information including the SLC Registration Booklet and related forms will be available on our SLC website at www.michiganbpa.org/slc2017. Bookmark and visit that site often for all your SLC planning needs.
The entire SLC Registration booklet must be reviewed by all chapter advisors. Do **NOT** just download the forms and fill them in. READ THE ENTIRE BOOK!!!
NATIONAL ANTHEM SINGER AT SLC
Visit www.michiganbpa.org/slc-national-anthem-singer for more details. All entries must be submitted online on or before January 27, 2017.
A frequently asked question this time of year is whether or not a chapter can bring extra students to the conference. Please review the “Attendance Eligibility” section on page 5 of the SLC Registration Booklet for the answer to that question.
RLC AWARD WINNERS ELIGIBLE TO COMPETE AT SLC
Please review Tuesday Tipster #16 (December 13, 2016) at www.michiganbpa.org/201617-tuesdaytipster-16 for a list of the number of students recognized at the RLCs varies by region. Only the students that fall into the number allowed per region will be allowed to compete in the various state competitions. Any student who is registered for the conference, by way of being eligible as stated in the registration booklet, can compete in open events at the SLC.
NLC VIRTUAL COMPETITORS ELIGIBLE FOR SLC
Students who are officially registered to participate in national virtual competitions sponsored by National BPA are eligible to attend the state leadership conference. Please make sure you have a clear plan of activities such student(s) will participate in during the conference (i.e., open events, legacy launchers, college fair, etc.).
STUDENTS MUST ATTEND ENTIRE WEEKEND
Remember, the Michigan BPA policy is that in order for a student to compete at the SLC, he/she must be a registered and paid hotel guest for the entire conference weekend (minimum Friday and Saturday nights). This conference is about more than just competition. The entire conference includes leadership workshops, networking, service projects, the general sessions (opening, dinner, and awards), and much more. This applies to ALL students. There should not be any back-and-forth travel because this makes you, your school, and BPA liable if anything unfortunate may happen. As stated on page 6 of the SLC registration booklet, anyone who is registered for the conference and discovers they cannot stay at the hotel for the entire weekend will be eligible for a partial refund only. We appreciate everyone’s cooperation in this matter.
As you know, there are 14 competitions that are considered presubmitted events because they have materials that must be mailed to us prior to the state conference.
Instructions for submitting these events online via our BPA Scheduler website can be found online at www.michiganbpa.org/slc-documents.
In addition, instructions for submitting the Graphic Design Promotion material was posted online at www.michiganbpa.org/slc-documents.
The presubmitted events are as follows:
Administrative Support Research Project
Advanced Interview Skills
Broadcast News Production Team
Computer Animation Team
Digital Media Production
Economic Research Individual
Economic Research Team
Fundamental Desktop Publishing
Global Marketing Team
Graphic Design Promotion ***
Video Production Team
Web Site Design Team
*** Due to the nature of the materials the contestants prepare, these events will be submitted via U.S. mail.
COMPETITIVE EVENT DOCUMENTATION FORMS
Mail-in Event Documentation/Entry Forms (in Word Format) are posted online at
www.michiganbpa.org/documents. You will need the following documents:
*** Individual Entry Form
*** Team Entry Form
*** Release Form
Handwritten forms will result in a deduction in points. Obviously, if there is an area where it tells the student to print or sign his/her name, handwriting is allowed in that spot.
Remember, if you want to look up your student’s contestant numbers to include on these forms, please logon to the membership registration system at www.registermychapter.com/bpamem/ and click on "Enter/View Your Members” and then “List All.” The 10-digit number that is next to the students’ names will be their contestant # for the SLC.
SLC TEAM MEMBER CHANGES
Refer to www.michiganbpa.org/slc-faq and review questions 19-21 for information about team member changes.
CONTESTANT SCHEDULE CONFLICTS
As mentioned at the FLC and as published in the SLC Registration Booklet, we will **NOT** be rescheduling students due to contest conflicts. As printed on page 19 of the SLC registration booklet, students who qualify for multiple events that have conflicting times will be allowed to take only one of their events. The next regional qualifier will be permitted to take their spot in the contest they decide to drop. This does **NOT** apply to the following: Saturday’s judged appointment events or the Parliamentary Procedures Concepts-Open Event (for team members only).
PLEASE review all your students contest times now so we can notify the alternate of the event they plan to drop. Please notify your regional advisor AND state office if you have a student dropping a contest. Michigan BPA is **NOT** responsible for notifying you of any schedule conflict prior to the conference. If you relied on the state office to catch every single conflict, students who fit this scenario could end up being notified as late as the first day of the conference.
Our policy as published on the advisor code of ethics form is that a minimum of two advisors/chaperones are required for ALL chapters. In addition, one advisor and/or chapter is required for every ten students or major portion thereof. (Example: After the 15th student, an additional advisor/chaperone is required, so on and so forth.) During the conference, one chaperone must be designated to remain on your assigned hotel guest room floor at all times. We will contact any school throughout the registration process if they don’t meet this requirement. It is important that we have sufficient supervision at the conference.
Although we appreciate the extra adult supervision, do NOT register an excessive number of chaperones in comparison to the number of students you are bringing (example: two students and 4 adults). Please be conservative, yet follow the policy stated above when making chaperone arrangements.
BPA PISTONS EVENT: FEBRUARY 10, 2017
Due to popular demand and request, a second BPA Pistons & Sports Entertainment Conference Event has been scheduled for Friday, February 10, 2017. The flyer for this event is available online at www.michiganbpa.org/documents. Space is limited.
Thanks for your attention to all these matters. Please share this information with all your co- advisors.