[MI BPA 2018-2019] Tuesday Tipster #20 SLC-4 (S)

Dear Chapter Advisors:

During the months of January through March, the Tuesday Tipsters will be separate for both the Secondary and Postsecondary Divisions.

NOTE: Items titled in bold, maroon text are messages from the state executive council or national officers. ** Indicates new items for this week.

UPCOMING DATES & DEADLINES
January 23:
Corrected Statesman Award Deadline
February 1:
SLC Registration & Hotel Reservation Deadlines
February 1: SLC Special Meals Request Deadline (S)
February 1: SLC Special Accommodations Request Deadline (S)
February 1: Presubmitted Events Deadline


CONTENT FROM LAST WEEK’S TUESDAY TIPSTER
Last week’s Tuesday Tipster is available online at www.michiganbpa.org/advisors/. Information in that message that is not listed below includes:
BPA Scheduler Registration for SLC is Open
National Anthem Singer at SLC
SLC Thursday Night Event: Glow In The Dark Karaoke
State Officer Sponsored BPA SLC Scholarship
One-Minute Survey: Advisor Contest Assignments
SLC Website, Registration Booklet, and Forms
Attendance Eligibility
RLC Award Winners Eligible to Compete at SLC
NLC Virtual Competitors Eligible for SLC

** STATESMAN TORCH AWARDS CORRECTIONS DUE TOMORROW
The deadline for submitting corrections to Statesman Torch Awards resumes that have not been approved is tomorrow. All corrected, resubmitted resumes but be submitted by 11:59 PM EST tomorrow.

** EVENT TIME CHANGES
The following events have changed times from previous state conferences: Payroll Accounting, PC Servicing & Troubleshooting, Prepared Speech, and SQL Database Fundamentals. All of these time changes were published prior to the regional conferences EXCEPT Prepared Speech.

Because of hotel renovations, Prepared Speech Preliminaries will now be held on Friday. This event will be held at the DeVos Convention Center on Friday from 8:15 AM to 4:00 PM. Because this change was made after regional conferences, we will try our best to accommodate student students to allow them to compete in any other Friday event for which they qualified.

** CONTESTANT SCHEDULE CONFLICTS
As mentioned at the FLC and as published in the SLC Registration Booklet, we will **NOT** be rescheduling students due to contest conflicts. As printed on page 19 of the SLC registration booklet, students who qualify for multiple events that have conflicting times will be allowed to take only one of their events. The next regional qualifier will be permitted to take their spot in the contest they decide to drop. This does **NOT** apply to the following: Saturday’s judged appointment events or the Parliamentary Procedures Concepts-Open Event (for team members only).

PLEASE review all your students contest times now so we can notify the alternate of the event they plan to drop. Please notify your regional advisor AND state office if you have a student dropping a contest. Michigan BPA is **NOT** responsible for notifying you of any schedule conflict prior to the conference. If you relied on the state office to catch every single conflict, students who fit this scenario could end up being notified as late as the first day of the conference.

MEMBERSHIP EXPANSION AWARD
From Sunjuna Chalasani, Vice-President of Membership

The Michigan BPA State Executive Council is excited to introduce the continuation of the Membership Expansion Award for the 2018-2019 BPA year! This award recognizes chapters who have gained and registered at least ten new dues-paid BPA members by the state leadership conference. This does not simply award chapters whose membership has grown, but also those who have been successful at recruiting. The deadline to apply for this award is February 7, 2019 and requires the names of at least ten new members who were not a part of BPA last year, and are participating in the organization for the first time. A Google form is being used to make the process easier.

Please visit https://goo.gl/forms/h77dzIK3ufpu4q4x2 to apply for the award. If you have any questions, feel free to contact me at any time at vpmembership@michiganbpa.org.

STATESMAN TORCH AWARD RESULTS ARE AVAILABLE
All Statesman Torch Award submissions have been reviewed. If you had students apply, please login to the Torch Awards system to review your results. Corrections may be submitted by 11:59 PM EST on January 23, 2019.

NEW CHAPTERS
A list of new chapters that will be recognized at our state conference dinner session is posted at www.michiganbpa.org/slc-news/2019/01/14/welcome-new-chapters.

SLC EDITION OF WSAP GUIDELINES AND STYLE & REFERENCE MANUAL
The SLC Edition of the WSAP Guidelines and Style & Reference Manual are now available for download from www.michiganbpa.org/documents OR www.michiganbpa.org/slc-documents. Please pay close attention to these documents because they will be the basis for administering and grading the competitive events graders during the state leadership conference. The SLC edition of the WSAP Guidelines includes updates that were published by National BPA throughout the school year. Visit www.bpa.org/compete/downloadcenter for a summary of those previous updates.

STUDENTS MUST ATTEND ENTIRE WEEKEND
Remember, the Michigan BPA policy is that in order for a student to compete at the SLC, he/she must be a registered and paid hotel guest for the entire conference weekend (minimum Friday and Saturday nights). This conference is about more than just competition. The entire conference includes leadership workshops, networking, service projects, the general sessions (opening, dinner, and awards), and much more. This applies to ALL students. There should not be any back-and-forth travel because this makes you, your school, and BPA liable if anything unfortunate may happen. As stated on page 6 of the SLC registration booklet, anyone who is registered for the conference and discovers they cannot stay at the hotel for the entire weekend will be eligible for a partial refund only. We appreciate everyone’s cooperation in this matter.

PRESUBMITTED EVENTS
As you know, there are 14 competitions that are considered presubmitted events because they have materials that must be mailed to us prior to the state conference.

Instructions for submitting these events online via our BPA Scheduler website can be found online at www.michiganbpa.org/slc-documents.

The Fundamental Desktop Publishing information was sent to chapter advisors via e-mail and posted online via a password-protected website on January 14, 2019.

The presubmitted events are as follows:
Administrative Support Research Project
Advanced Interview Skills
Broadcast News Production Team
Computer Animation Team
Digital Media Production
Economic Research Individual
Economic Research Team
Entrepreneurship
Fundamental Desktop Publishing
Global Marketing Team
Graphic Design Promotion
Interview Skills
Video Production Team
Web Site Design Team

COMPETITIVE EVENT DOCUMENTATION FORMS
Mail-in Event Documentation/Entry Forms (in Word Format) are posted online at
www.michiganbpa.org/documents. You will need the following documents:
*** Individual Entry Form
*** Team Entry Form
*** Release Form

Handwritten forms will result in a deduction in points. Obviously, if there is an area where it tells the student to print or sign his/her name, handwriting is allowed in that spot.

Remember, if you want to look up your student’s contestant numbers to include on these forms, please logon to the membership registration system at www.registermychapter.com/bpamem/ and click on "Enter/View Your Members” and then “List All.” The 10-digit number that is next to the students’ names will be their contestant # for the SLC.

SLC TEAM MEMBER CHANGES
Refer to page 19 of the SLC Registration Booklet and review information about team member changes and substitutions as needed.

CONTESTANT SCHEDULE CONFLICTS
As mentioned at the FLC and as published in the SLC Registration Booklet, we will **NOT** be rescheduling students due to contest conflicts. As printed on page 19 of the SLC registration booklet, students who qualify for multiple events that have conflicting times will be allowed to take only one of their events. The next regional qualifier will be permitted to take their spot in the contest they decide to drop. This does **NOT** apply to the following: Saturday’s judged appointment events or the Parliamentary Procedure Concepts-Open Event (for team members only).

PLEASE review all your students contest times now so we can notify the alternate of the event they plan to drop. Please notify your regional advisor AND state office if you have a student dropping a contest. Michigan BPA is **NOT** responsible for notifying you of any schedule conflict prior to the conference. If you relied on the state office to catch every single conflict, students who fit this scenario could end up being notified as late as the first day of the conference.

CHAPERONES
Our policy as published on the advisor code of ethics form is that a minimum of two advisors/chaperones are required for ALL chapters. In addition, one advisor and/or chapter is required for every ten students or major portion thereof. (Example: After the 15th student, an additional advisor/chaperone is required, so on and so forth.) During the conference, one chaperone must be designated to remain on your assigned hotel guest room floor at all times. We will contact any school throughout the registration process if they do not meet this requirement. It is important that we have sufficient supervision at the conference.

Although we appreciate the extra adult supervision, do NOT register an excessive number of chaperones in comparison to the number of students you are bringing (example: two students and four adults). Please be conservative, yet follow the policy stated above when making chaperone arrangements.

Maurice S. Henderson