[MI BPA 2017-2018] Tuesday Tipster #19 SLC-2 (S)

NOTE: Items titled in bold, italics are messages from the state executive council or national officers. ** Indicates new items for this week.

UPCOMING DATES & DEADLINES
January 19: **Rescheduled** Regional Leadership Conferences: Region 9
January 24: Corrected Statesman Award Deadline
February 1: SLC Registration & Hotel Reservation Deadlines
February 2: Presubmitted Events Deadline

CONTENT FROM LAST WEEK’S TUESDAY TIPSTER
Last week’s Tuesday Tipster is available online at www.michiganbpa.org/advisors/. Information in that message that is not listed below includes:
** State Office Communication
** Awards Deadline January 10, 2018
** State Executive Council Candid

** GRAPHIC DESIGN PROMOTION: PRESUBMITTED VIA BPA SCHEDULER
For the first time ever, Graphic Design Promotion will be presubmitted via BPA Scheduler for state competition versus U.S. mail. Please download the following file for information regarding this event and other presubmitted events: https://www.michiganbpa.org/s/docs-slc-Presubmitted-Event-Materials-Submission-State-2017-2018.pdf

 ** NATIONAL ANTHEM SINGER AT SLC
Visit https://www.michiganbpa.org/slc-news/2018/1/13/national-anthem-singer-at-slc for more details. All entries must be submitted online on or before January 31, 2018.

URGENT: ONE-MINUTE SURVEY: ADVISOR CONTEST ASSIGNMENTS
Last year we had many retirements and there were many changes in contest assignments. I am expecting the same situation this year. In order to help assign advisors to various events at the state leadership conferences, please complete the survey posted online at www.michiganbpa.org/slc-advisor-contest-assignment-survey. This survey will take less than one minute because outside of indicating your name, chapter, and e-mail address, there is only one question to answer. Please complete the survey immediately…but hopefully prior to January 9, 2018.

SLC WEBSITE, REGISTRATION BOOKLET, AND FORMS
All of the SLC information including the SLC Registration Booklet and related forms will be available on our SLC website at www.michiganbpa.org/slc-2018. Bookmark and visit that site often for all your SLC planning needs.

The entire SLC Registration booklet must be reviewed by all chapter advisors. Do **NOT** just download the forms and fill them in. READ THE ENTIRE BOOK!!!

BPA SCHEDULER REGISTRATION FOR SLC IS OPEN
The BPA Scheduler website opened for state conference registration on Saturday, January 6, 2018. Please make sure you read and follow the instructions on pages 28-29 of SLC Registration Booklet when processing your registration. In addition, make sure you use the SLC Registration Accuracy Checklist located at www.michiganbpa.org/slc-documents. Thank you for reading these documents as it will help in the long run.

TEAM SIGN-UP FOR SLC CHAPTER FEUD (S)
By 2017-2018 State Executive Council

Do you want to have some fun immediately upon arrival at the conference? On Thursday, the state officers are planning to host Chapter Feud as the Thursday Night Special Event. Click here to register a team or multiple teams from your chapter. As we get closer to the conference, additional information will be sent to the teams who sign-up to participate.

ATTENDANCE ELIGIBILITY
A frequently asked question this time of year is whether a chapter can bring extra students to the conference. Please review the “Attendance Eligibility” section on page 5 of the SLC Registration Booklet for the answer to that question.

RLC AWARD WINNERS ELIGIBLE TO COMPETE AT SLC
Please review Tuesday Tipster #15 (December 5, 2017) for a list of the number of students recognized at the RLCs varies by region. Only the students that fall into the number allowed per region will be allowed to compete in the various state competitions. Any student who is registered for the conference, by way of being eligible as stated in the registration booklet, can compete in open events at the SLC.

NLC VIRTUAL COMPETITORS ELIGIBLE FOR SLC
Students who are officially registered to participate in national virtual competitions sponsored by National BPA are eligible to attend the state leadership conference. Please make sure you have a clear plan of activities such student(s) will participate in during the conference (i.e., open events, legacy launchers, college fair, etc.)

STUDENTS MUST ATTEND ENTIRE WEEKEND
Remember, the Michigan BPA policy is that in order for a student to compete at the SLC, he/she must be a registered and paid hotel guest for the entire conference weekend (minimum Friday and Saturday nights). This conference is about more than just competition. The entire conference includes leadership workshops, networking, service projects, the general sessions (opening, dinner, and awards), and much more. This applies to ALL students. There should not be any back-and-forth travel because this makes you, your school, and BPA liable if anything unfortunate may happen. As stated on page 6 of the SLC registration booklet, anyone who is registered for the conference and discovers they cannot stay at the hotel for the entire weekend will be eligible for a partial refund only. We appreciate everyone’s cooperation in this matter.

PRESUBMITTED EVENTS
As you know, there are 14 competitions that are considered presubmitted events because they have materials that must be mailed to us prior to the state conference.

Instructions for submitting these events online via our BPA Scheduler website can be found online at www.michiganbpa.org/slc-documents.

The Fundamental Desktop Publishing information was sent to chapter advisors via e-mail and posted online via a password-protected website on January 15, 2018.

The presubmitted events are as follows:

  • Administrative Support Research Project
  • Advanced Interview Skills
  • Broadcast News Production Team
  • Computer Animation Team
  • Digital Media Production
  • Economic Research Individual
  • Economic Research Team
  • Entrepreneurship
  • Fundamental Desktop Publishing
  • Global Marketing Team
  • Graphic Design Promotion
  • Interview Skills
  • Video Production Team
  • Website Design Team

COMPETITIVE EVENT DOCUMENTATION FORMS
Mail-in Event Documentation/Entry Forms (in Word Format) are posted online at www.michiganbpa.org/documents. You will need the following documents:

  • Individual Entry Form
  • Team Entry Form
  • Release Form

Handwritten forms will result in a deduction in points. Obviously, if there is an area where it tells the student to print or sign his/her name, handwriting is allowed in that spot.

Remember, if you want to look up your student’s contestant numbers to include on these forms, please logon to the membership registration system at www.registermychapter.com/bpamem/ and click on "Enter/View Your Members” and then “List All.” The 10-digit number that is next to the students’ names will be their contestant # for the SLC.

SLC TEAM MEMBER CHANGES
Refer to page 19 of the SLC Registration Booklet and review questions 19-21 for information about team member changes.

CONTESTANT SCHEDULE CONFLICTS
As mentioned at the FLC and as published in the SLC Registration Booklet, we will **NOT** be rescheduling students due to contest conflicts. As printed on page 19 of the SLC registration booklet, students who qualify for multiple events that have conflicting times will be allowed to take only one of their events. The next regional qualifier will be permitted to take their spot in the contest they decide to drop. This does **NOT** apply to the following: Saturday’s judged appointment events or the Parliamentary Procedures Concepts-Open Event (for team members only).

PLEASE review all your students contest times now so we can notify the alternate of the event they plan to drop. Please notify your regional advisor AND state office if you have a student dropping a contest. Michigan BPA is **NOT** responsible for notifying you of any schedule conflict prior to the conference. If you relied on the state office to catch every single conflict, students who fit this scenario could end up being notified as late as the first day of the conference.

CHAPERONES
Our policy as published on the advisor code of ethics form is that a minimum of two advisors/chaperones are required for ALL chapters. In addition, one advisor and/or chapter is required for every ten students or major portion thereof. (Example: After the 15th student, an additional advisor/chaperone is required, so on and so forth.) During the conference, one chaperone must be designated to remain on your assigned hotel guest room floor at all times. We will contact any school throughout the registration process if they do not meet this requirement. It is important that we have sufficient supervision at the conference.

Although we appreciate the extra adult supervision, do NOT register an excessive number of chaperones in comparison to the number of students you are bringing (example: two students and four adults). Please be conservative, yet follow the policy stated above when making chaperone arrangements.

CONCLUSION
Thanks for your attention to all these matters. Please share this information with all your co-advisors.

Maurice S. Henderson